GUIDE · COST & SCOPE
How much does it cost to implement AI in a business?
Cost depends less on “using AI” than on systems, actions, data quality, validation requirements and ongoing support.
Six factors that change the budget
Two assistants can look similar to a user while having very different implementation complexity. Price the full workflow, not just the AI model.
1. Scope
Answering questions from a knowledge base is simpler than performing actions across several systems.
2. Integrations
CRM, ERP, booking, telephony, WhatsApp, email and proprietary software may require individual connectors and tests.
3. Data quality
Conflicting or unstructured information increases preparation and validation work.
4. Usage volume
Messages, calls, documents and model usage create variable operating costs.
5. Risk and validation
Sensitive workflows need stronger permissions, testing, traceability and human review.
6. Maintenance
Processes, prices, opening hours and tools change. Useful automation needs upkeep.
FROM GUIDE TO IMPLEMENTATION
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